Vendors

General Information

Becoming a vendor with the Town of Morehead City requires the following: 

• Completed IRS W-9 (Fillable PDF)
• Vendor Registration Form (Fillable PDF)
• E-Verify Affidavit (Fillable PDF)

Certificate of Insurance for the following:

• Workers Compensation Coverage
  • Required if the vendor is performing work or a service at locations owned by the Town of Morehead City .  If you are not required to carry Workers Compensation Coverage complete the Independent Contractor vs. Employee Checklist. Click here for the Independent Contractor vs. Employee Checklist. (PDF)
• General Liability Coverage
  • Required except for purchases of goods.

Coming soon: Click here to view the Town of Morehead City’s Insurance Requirements. (PDF) Contact your Insurance carrier to add the Town of Morehead City as Certificate Holder with the following address:

1100 Bridges St.

Morehead City, NC 28557

Submit the forms in one of the following ways:

•    Email the forms to AccountsPayable@moreheadcitync.org 

Please note: Do not use this method if your TIN on the W9 is your SSN, unless you are able to encrypt your emails.

• Mail to:

Town of Morehead City 

        Attn: Accounts Payable

        1100 Bridges St.

        Morehead City, NC  28557

• Click here to submit the vendor form on the City's website portal.
• Fax to 252-240-1639

Terms & Conditions

All vendors must comply with the City’s Terms & Conditions. Click here to see the Town of Morehead City’s Terms & Conditions. (PDF)

If the vendor requires credit information before doing business with the Town, or has any questions, contact Accounts Payable by email.

Authorization

In compliance with the North Carolina General Statutes, all purchases must be authorized. Evidence of authorization is a numbered purchase order. 

Invoices and Payments

All invoices must be billed to “Town of Morehead City” and  submitted in one of the following ways:

•    Email invoices to AccountsPayable@moreheadcitync.org

•    Mail to:

        Town of Morehead City 

        Attn: Accounts Payable

        1100 Bridges St.

        Morehead City, NC  28557

•    Fax to 252-240-1639

All payments are mailed on Fridays for fully compliant invoices received by the Finance Department five (5) business days prior.  You may email AccountsPayable@moreheadcitync.org to inquire if a check has been issued.